Q: What is an electronic signature?
A: According to the E-Sign Act, an “electronic signature” is an “electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record.”
To be valid, an electronic signature needs to be:
1. unique to the person using it,
2. capable of verification – secure access code – encryption by HR to verify,
3. under the sole control of the person using it, and
4. linked to data in such a manner that the electronic or digital signature is secure.