Q. How should a job description be presented?
A. Formats vary widely; the length can range from one-half page to two or three pages, depending on the nature of the job and organization’s goals.
General tips on writing job descriptions include:
- Identify the job duties.
- Distinguish between those duties/responsibilities that are fundamental or essential to the job, and those that are incidental to the actual job or performed infrequently. It may help to consider the results/outcomes expected from the duty/responsibility.
- Be clear and concise.
- Focus on the job, not the individual in the job.
- Identify the limits of responsibility (Who initiates the action? Who approves the action?).
- Identify the frequency of occurrences (daily, weekly, monthly).
- Begin job duty statements with an action verb that describes the work performed.